Events Review FAQ

Questions Answered in this Frequently Asked Questions Section

  • What qualifies as an event currently?
  • What if the event is planned for more than one month out, for example a summer or fall event?
  • Is approval for all events still required for 2021?
  • What does it mean when the approval process is placed on hold or paused?
  • Is an event approval the same as an event permit or special event permit?
  • How do Travel Advisories affect events during the pandemic?
  • When our county's COVID-19 status changes, how does that affect an event that was previously approved, or a venue with a standing approval for specific types of events?
  • How long does the review process take, and what is an advised time-frame from submission to approval being granted?
  • What resources should event planners be utilizing when organizing an event during the pandemic?
  • What is a Standing Approval, and who does it apply to?
  • How would having a majority of vaccinated persons attend an event affect event requirements and/or public health orders at events?
  • How that dancing is an allowed activity to be considered for events, what extra considerations do I need to know?
  • What are the current public health orders in Gunnison County?

If you have a question you think should be included on this FAQ, click here to email the Events Review Team. If there are enough inquires that are similar, we will update the FAQ to include the new information. 

Questions & Answers


Question: What qualifies as an event currently?
Answer: An event is defined in the 10th Revised Gunnison County Public Health Order as "a gathering for business, social, or recreational activities, or a location that engages in or allows for such activities; that takes place indoors or outdoors, including, but no limited to, community, civic, public, leisure, or sporting events; parades; concerts; festivals; assemblies; conventions; fundraisers; restaurants (regardless of capacity); community recreational centers; ice rinks; and similar locations and activities". Please be aware that all approved events and gatherings are subject to change based on the Coronameter and Public Health Order requirements under the current status, including requirements set by the Public Health Director. If you are still unsure whether an event qualifies, please click here to email the Events Review Team.

Question: What is an event is planned for more than one month out, for example a summer or fall event?
Answer: There is no exact time-frame we can give at this time for when ERMA's shoul dbe submitted, so please use your best judgement. In general, please allow the entire review process through to approval to take a few weeks. Provisional Approvals will be granted with final approvals being issued within 2 weeks of the event date.

  • See Event Review Status table on the Events Review page by clicking here for current attendee maximums and other important details.
  • If the COVID-19 Status has improved from what the provisional approval was granted for, the event submission can be re-evaluated to operate under a higher capacity, if the event planner chooses to pursue that.
    • Re-evaluation of the event would be focused on whether the provisionally approved event details could support a higher capacity, or if modifications need to be made. Developing Contingency Plans for operating the event with increased attendance before the Follow-Up Date is highly advised, as it may end up being required depending on the type of event.
  • If the COVID-19 Status has worsened, then all provisionally or fully approved events, as well as standing venue approvals, will need to adjust their attendance to the updated reduced capacities, or may not be able to operate at all (depending on the COVID-19 statuses both locally and on the State Dial)
    • * Separated groups of 50 may be considered with additional evaluation

Question: Is approval for all events still required for the year 2021?
Answer: Yes, currently approval for all events will be required as long as the pandemic response is active. As requirements for events that need approvals through this process change, those requirements will be communicated on the Event Review page in the Events Review Status table found at the top of the page.

Question: What does it mean when the approval process is placed on hold or is paused?
Answer: This means that the Public Health Director has indicated that it is unsafe for any event to occur due to the incidence rate being too high. While the approval process may be on hold, reviews of ERMA's will continue with a member of the Events Review Team. They will continue working with event planners until the submission is ready for approval. Once the approval process can be resumed, the vent planner will be responsible for connecting with their event review team member to resume.

Question: Is an event approval the same as an event permit or a special event permit?
Answer: No, an event approval from the Events Review Team is not the same as the permit issues by the town where the event is taking place. During the pandemic response, most towns in Gunnison County have required event approvals to issue permits. Please connect with the department in charge of issuing the event or special event permit to confirm.

Question: How to Travel Advisories affect events during the pandemic?
Answer: Travel Advisories are put into effect when our community's incidence rate is very high, indicating there is also a great risk to those traveling into our community as well. If a Travel Advisory is in effect during the time your event is occurring, it will be required to be incorporated into any event messaging that is developed. Travel Advisories can usually be found on the COVIID-19 Website in the Updates Section. Click here to visit the COVID-19 Updates Website. Note that for those that are fully vaccinated, meaning that 14 days have elapsed after receiving their second dose of Pfizer or Moderna, travel and quarantine advisories may be modified and updated.

Question: When out county's COVID-19 status changes, how does that affect an event that was previously approved, or, a venue with a standing approval for specific types of events?
Answer: When previously approved events or venues with standing approvals are operating or will resume operating when the COVID-19 status has changed to;

  • a more restrictive level due to increased presence of COVID-19 in our community, those responsible for the event or venue need to update the approved capacities or attendance maximums to the updated numbers.
  • a less restrictive level. then a new approval will need to be obtained for that event or venue to operate at an increased capacity

Question: How long does the review process take, and what is an advised time-frame from submission to approval being granted?
Answer: After ERMA submissions are received, it may take up to 10 business days to complete and email the vent planner the link to the reviewed ERMA. Please plan on an initial review taking up to the 10 business days, though you may hear back sooner than that. For a full review to be completed, meaning an approval or provisional approval is granted may require a fewe weeks. We are unable to give an exact number of days or weeks for the process to be completed due to the evolving nature of the pandemic regarding public health orders, workload capacity, as well as the reality that there are many types of events that have varying levels of risk to be evaluated.

Question: What resources should event planners be utilizing when organizing an event during the pandemic?
Answer: Current resources can be found by visiting the Events Review page by clicking here and accessing the Events Resource and Information document (EIR). Depending on the type of event or event activities, event planners may be directed to include State developed guidance. Additional resources can be found by visiting the Events Sector page (click here) and looking under the Resources section.

Question: What is a Standing Approval, and who does it apply to?
Answer: Standing approvals are used for and applied to venues or event spaces that are repeatedly used for a specified type of event for a specified capacity at a specified location. Venues or event spaces with Standing Approval are still subject to the same requirement of needing a new approval to increase their maximum attendee allowance, as well as reducing the attendee allowance as required when a change in COVID-19 status moves our county to a more restrictive level (new approval will not be needed for this scenario). Please email events@gunnisoncounty.org if you are still unclear about if a Standing Approval can be pursued for your venue, facility or event space. When filing out the ERMA, please note in the Event Title the following details: Standing Approval for {type of event} at {name of venue/facility/event space}.

Question: How would having a majority of vaccinated persons attend an event affect event requirements and/or public health orders at events?
Answer: There is no change to event operations or public health orders for events with vaccinated attendees currently. Whiel the CDC has begun to release updated guidance for those that are considered fully vaccinated, that guidance is only applicable for small personal gatherings and is not applicable for public space, including venues used for events, even if it is considered a private event. Information and guidance around the pandemic are evolving every day, so, please continue to check for updates routinely. Also, please consider that attendees are no the only persons present at most events, as staff and volunteers play a huge role in helping operations run smoothly and safely during this challenging time.

Question: Now that dancing is an allowed activity to be considered for events, what extra considerations do I need to know?
Answer: Recently released guidance from the CDPHE has indicated that as long as specific parameters can be applied to an event, dancing may be supported. Those details can be located on the EIR page by clicking here. If an event, regardless of indoor or outdoot capacaity, wants to plan for dancing, that event will be required to submit a diagram in the ERMA or Self-Certification Application demonstrating safe dance floor operations in the event layout/flow, video footage is also acceptable. ERMA submissions for Standing Approvals may be asked to document their safe dance floor operations via video footate. If sending video footage, please email to events@gunnisoncounty.org.

Question: What are the current public health orders in Gunnison County?
Answer: The current local public health orders can be located by clicking here. While the State of Colorado is going through changes and updated with the State Dial Levels, Gunnison County will still have its own local public health orders in place to continue efforts to keep transmission of COVID-19 low in our community, as well as make necessary updates to the public health orders as needed. The Virtual Town Hall meetings are also a great help to navigate and understand local public health orders, and include a Q&A portion after the updates have been announced. You can view the Virtual Town Hall meeting information by clicking here.